Attendance

King William County Public Schools 2018-2019 Attendance Policy

What Students and Families Need to Know

Grades K-12

 

We want students in school! It is our passion and our vocation to teach your children the skills and knowledge they need in order to become informed, active, and happy citizens upon graduation from King William County Public Schools. In order to do this, it is imperative that students attend school daily.

In order to encourage and ensure good attendance, the following attendance requirements apply in order for students to earn passing course credit (9-12) or grade-level advancement (K-8):

Number of Allowable Absences

The following attendance requirements apply in order for students to earn passing credit or grade-level advancement:

 

High School: In order to earn course credit, students are limited to nine (9) absences (excused or unexcused) per class. Students exceeding nine (9) absences per class will forfeit credit regardless of course grade, but may earn credit through one of the following recovery options:

  • Repeat the course successfully in summer school, or
  • Repeat the course successfully in a subsequent school term.

 

Middle School: In order to earn course credit and/or be promoted to the next grade level, students are limited to nine (9) absences (excused or unexcused) per class. Students exceeding nine (9) absences per class will forfeit credit regardless of course grade, but may earn credit through one of the following recovery options:

  • Repeat the course successfully in summer school, or
  • Repeat the course successfully in a subsequent school term.

 

Elementary School: In order to be promoted to the next grade level, students are limited to seventeen (17) absences (excused or unexcused) for the entire school year. Students exceeding seventeen (17) absences may earn grade-level promotion through one of the following recovery options:

  • Attend summer remediation and demonstrate successful skills, or
  • Repeat the grade level successfully in a subsequent school term.

 

Excused Absences

  • Illness
  • Court or Agency/Healthcare Provider
  • Family Death or Emergency
  • Religious Observances
  • Exclusions/Suspensions
  • Chronic/Extended Illness

 

Unexcused Absences

The following procedure will be implemented when notifying the parent/guardian of an unexcused absence:

 

The law mandates that whenever any student fails to report to school and no indication has been received by school personnel that the parent is aware of the student’s absence, a reasonable effort to notify the parent/guardian by telephone to obtain an explanation for the student’s absence(s) will be made by school staff.

 

Unexcused absences will result in the following procedures:

  • 5 unexcused absences: Notification to parents and creation of an attendance improvement plan with school, parent, and student input.
  • 6 unexcused absences: Notification to parent and an attendance conference to discuss attendance improvement and referral to court services as a next step.
  • 7 unexcused absences: Notification to parent and referral to court services/initiation of truancy paperwork.

 

Note: If a student who is under 16-17 years of age has 10 or more unexcused absences from school on consecutive school days, the Principal may notify the juvenile and domestic relations courts; which may take action to suspend the student’s driver's license.

Communicating Absences

If your child misses a day of school this year, please remember to call or email the front office, or send in a note to your child's teacher.

If we do not receive notification about your child's absence, we are required to take action in accordance with the Code of Virginia § 22.1-258.

Three ways to let us know about your chid's absence: call, e-mail, or send a note to your child's teacher.